Entry Policies
Rider Withdrawals
DEFERRAL PROGRAM
Defer your entry fee to the following year – 2026 Reef to Reef regardless of the reason.
- Register into the event: on or before 11:59pm (AEST) 30 June 2025 to be eligible.
- Request to defer to the following year: submit a request on or before 11:59pm (AEST) 10 July 2025.
- Request to transfer to another Rider: submit a request on or before 11:59pm (AEST) 10 July 2025.
Riders who elect to defer their entries forfeit any Rider Withdrawal eligible refund. The Deferral Program is not available to riders who have transferred or deferred into this event; or entered the event through the use of an Event Credit or complimentary (100% discounted) entry. All deferrals are final.
-or-
TRANSFER YOUR ENTRY TO A DIFFERENT CATEGORY OR RIDER
To transfer from one sub-event to another, or to a different person, participants can do this via their race roster account, accessible in their registration confirmation email. There will be a transfer fee and participants will be required to pay the price difference between the events if there is one. For riders transferring from Reef 2 Reef to Triple-R, the price difference will be refunded. This functionality will be available online until 30 June. Between 1 July and 10 July, any transfer request must be made in writing to info@emsaustralia.net.au.
RIDER WITHDRAWAL
If you cannot participate in the event, entry fee refunds are available in accordance with the below stated Rider Withdrawal policy only. After the stipulated dates, entry fees are non-refundable for withdrawals initiated by the Rider. Requests for refunds must be notified to the organiser in writing via email at info@emsaustralia.net.au
Where eligible, please allow up to 30 business days for your refund to be processed. The refund is automatically issued to the credit card originally used to pay for the registration. If this card has since been cancelled or has expired, it is the athlete’s responsibility to notify our customer service team when requesting the eligible refund. If you have registered for the event by 30 June 2025 (within the Launch, Earlybird, or Standard periods) you will be eligible to receive a deferral to the 2026 or a refund of entry fees (Minus an admin fee). Requests for deferrals or refunds must be made in writing by 10 July to be eligible.
*The following additional purchases paid for at the time of entry (if any) will be refunded in addition to the entry fee: AusCycling Day License. Any other additional purchases, already paid for on your behalf by the Event Operator to a third party service provider such as the Official Event Photographer, photo packages, medal tags, merchandise are not refundable.
**Riders who have deferred into this event from a previous year are not eligible for athlete withdrawal refunds.
Please note: This event takes place in Cairns, Mareeba and Douglas Shire, Queensland. It is each rider's sole responsibility to ensure that they can attend (including Rider Registration during specified times) and compete in the event on the day. Other than as set out above, no further remedies will be provided for change of mind, change of personal circumstances, or injury.
If you decide to withdraw at the event after collecting your race kit at Registration, please advise Event Information onsite or by calling 07 3139 0398. If you need to withdraw on any of the race days, your details must be recorded by the Drop Out Clerk located at Event Information or by calling 07 3139 0398.
Other Conditions
Age Restrictions
Entrants must be 18 years of age as at Stage 1 (24 July 2025) of the race. All riders are required to sign a legal waiver form when entering.
Please note that participants under the age of 18 are welcome to register and compete in the Reef to Reef, but are required to have a parent guardian sign their event waiver. The waiver is a compulsory part of registration and needs to be approved with parent/guardian signature. Minors are also required to ride in the event with an approved adult and agree to ride within 2 minutes of their approved rider the whole course.
Compulsory Rider Briefings
All riders are required to attend the compulsory pre-race briefing each day. These will be delivered 15 minutes prior to that stages start. The briefing will inform you on what to expect on course, road rules, dismount zones and rider etiquette. Time penalties will be awarded to riders who do not obey the race rules.
AusCycling Membership
Every rider is required to hold a valid race membership with AusCycling, either an Annual Race Membership or Competition Licence.
Option 1 - Race Membership: You must hold a valid AusCycling race membership for the current season. You will need to enter your membership number at time of registration.
- Note: Lifestyle Membership does not cover you for this event. You can upgrade your membership to include race coverage for by contacting AusCycling. Proof of the upgrade must be presented at Registration Onsite
- Note: AusCycling have a free trial membership (T&Cs apply) that includes race coverage. The trial membership is valid for 4 weeks from when you sign up for it.
Option 2 - Race Licence: If you don't hold a valid AusCycling race membership you will be required to purchase an AusCycling race licence when you enter (AUD$50 inclusive of all fees and taxes).
Onsite Process:
Race Membership:
- All riders must present their AusCycling annual race membership card. Either a physical card or photo on their phone (ie in the App)
- Alternatively you can log into your AusCycling account via the AusCycling website
- If you do not present a valid membership you will be required to purchase a competition licence.
Race Licence:
- If you purchased a race licence with your entry you are not required to present any proof at Registration.
Not sure if you purchased a Competition Licence? Check your email confirmation/receipt
For more information about what the membership and competition licences include please view the AusCycling Website
Recommended Gear
- Your bike! Checked and running soundly
- Helmet
- Sturdy, closed in shoes
- Riding clothes, and optional gloves
- Mobile phone
- Camelback / water bottle for hydration
- Bike pump, either on you or in your car
- Spare tubes and puncture kit, either on you or in your car
- Bike multi-tool
Ride Rules
Read the Reef to Reef Ride Rules here.
